posted November 14, 2024

General Description

The Corporate Assistant Controller position is responsible for the accounting operations of the multiple entities of the company. This includes , but not limited to, the production of timely and periodic financial statements, maintenance of a system of accounting records, and a proven set of internal controls designed to minimize risk and provide financial records that meet the standards and comply with generally accepted accounting principles. The position is fully responsible for management information reporting that enhances the accuracy of the business financial position. The Corporate Assistant Controller reports directly to the company VP Finance and Administration

Work Requirements

Leadership and Personnel Management

Lead and motivate the accounting team through recruitment, supervision, training, and performance monitoring.

Conduct interviews, terminations, and scheduling to maintain optimal staffing levels.

Communicate effectively with team members, providing clear directions on work details, policies, procedures, and internal controls.

Conduct monthly meetings with all accounting leaders from properties to discuss accounting updates & practices, as well as training and development.

Financial Reporting, Auditing and Oversight 

Manage and prepare all financial statements, accounting entries, fix assets schedule, and projects for Wincome Management & Development.

Assist with reviewing and developing annual budget and planning for Wincome Management and Development.

Provide oversight of the Corporate Accounting Manager and Property Accounting teams’ financial books and processes for Avenue of the Art and/or The Anaheim Hotel.

Collaborative with property teams to develop monthly revenue and expense forecast for all departments.

Review properties financial reports including daily labor reports to ensure all departments are within budgeted/forecasted payroll targets and propose recommendations to managers for more efficient and profitable operation.

Ensure all properties are in compliance with local & federal tax requirements by initiating and maintaining efficient communication with partner CPAs and make proper tax payment timely.

Manage and prepare balance report.

Prepare and manage weekly bank fund transfers to ownership for approval.

Oversee compliance processes, assist with drafting and maintaining SOP’s, and provide update as needed.

Conduct Income and House Bank Fund Audits, ensuring compliance and meeting reporting dates without exception.

Manage, follow and audit proper PCI Compliance.

Conduct monthly inventory auditing on local property teams.

Assist Payroll and Benefits to audit payroll information to ensure benefit deductions are accurate, health benefit invoices are billed appropriately, entered into Accounts Payable and processed in a timely manner.

Monitor and review banking positive pay exceptions, research and provide clarification for upper management and ownership approval.

Accounting / Procurement System Implementation

Manage the implementation team members and develop strategies to ensure the end goal is achieved.

Assist third-party vendor to configure and test system foundation, security and financial foundation.

Ensure all team members participate and pass training for AP, AR, Cash Management, Inventory, Purchase Orders, etc.

Oversee and assist team members with post Go Live processes.

General Management 

Analyze bank account analysis fee, manage check stock, stale check, and void checks with full explanation of any discrepancies.

Organize, conduct, and attend meeting for proper coordination with department heads and senior leadership.

Conduct business in a professional manner, monitor on-site accounting performance and handling personnel issues tactfully, and exercise professional discretion and good judgement.

Ability to work a flexible schedule, including nights, audit shift, weekends, and holidays as required.

Maintain financial records, POS, Backup and data base system for full function operations. Ensure all interfaces are operating at all times and collaborate with cross functional team to ensure any software or hardware systems are implemented properly with staff fully trained.

Ad Hoc projects and other tasks as assigned.

Education Requirements

College Diploma required – preferable with Accounting or Finance Degree

5 years of experience in hospitality accounting.

A full and thorough understanding of applicable legal and operational requirements of hospitality accounting.

Strong Acumatica and Excel Knowledge, Report writing a plus.

     Strong Balance Sheet Accounting.

We Participate in E-Verify